Initial stage: verifying residence status and right to work

Before signing a contract with a foreigner, it is necessary to ensure that they have a valid document legalizing their stay in Poland (e.g., visa or residence card), as well as the right to work (e.g., oświadczenie or work permit). The employer is obliged to keep copies of these documents throughout the entire period of employment. Failure to comply with this requirement may result in fines or even criminal liability. At Profit4You, the legalization process is supervised by specialists — from status verification to administration — to ensure security for both parties.

Contract form: transparency and translation

The contract must be in writing and include key terms: parties’ details, job description, responsibilities, schedule, salary, and duration of commitments. Since 2025, a legal requirement has been in force: if the contract is concluded in a foreign language, a Polish translation must be attached. The translation does not have to be notarized, but it must accurately reflect the content of the contract. This rule applies to both employment contracts and civil-law contracts (e.g., service contracts).

Compliance with deadlines and accuracy of documents

The law requires employers to submit a copy of the contract into the electronic system before the start of work. Within 7 days, the employer must notify ZUS of the new employee and start paying social contributions. Any changes in conditions or early termination of work must be reported via praca.gov.pl — notification must be made within 15 days or 2 months, depending on the type of permit. Delays or incomplete information may result in fines and even recognition of the work as illegal. At Profit4You, we structure the process so that no step is missed and all actions are carried out on time and correctly.

Ensuring working conditions under Polish law

A foreigner must work under the same conditions as Polish employees: entitlement to leave, compliance with working hours, and equal pay. It is especially important to ensure a non-discriminatory environment — regardless of origin or language, employees must feel accepted and protected.

How Profit4You supports you at every stage

  • We verify the legality of stay and work rights.
  • We prepare bilingual contracts.
  • We submit documents through the electronic system praca.gov.pl.
  • We monitor deadlines and ZUS notifications.
  • We ensure transparent working conditions and equal treatment of employees.

If you work with foreign candidates or are yourself seeking legal employment in Poland — contact Profit4You. We support our clients at every step, actively safeguarding your legal and human interests.